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How Do I Reserve a Facility?
All scheduling requests should be emailed to marlap@olgseattle.org in the parish office. Please include a first and second choice of dates. Your request will be approved and you will be notified by return email. We will then need to set an appointment for you and anyone else in your party involved with clean-up, catering, or AV equipment to do their walkthrough with our Facilities Manager. Typically we will take payment, your seperate, refundable deposit/damage check and have you sign your contract at that time as well.
Reservation Requests must sign a completed Facility Use Contract & Signed Usage Policy, proof of Special Events Insurance, and a check made out to OLG for the amount of your rental fee up front to process your application and reserve your event on our calendar.
What Facilties do you have?
The Walmesley Center (which has two rentable spaces)
The Reception Area
1300 Sq. Ft. with an occupancy of up to 85 people
The Gym
5555 Sq. Ft. with an occupancy of up to 370 people.
The School Hall
20 - 60” tables, seating 8 people each. If you are planning on renting tablecloths, the 90” size works well.
What Paperwork Do I Need And Where Do I Send It?
- Parish Facility Use Agreement
- Archdiocese Special Event Insurance Coverage (click on link above)
- Cleaning Check List (one for group, another copy for facility event onsite manager)
- Appointment for a Walk-through with one of the facility staff.
- Any banquet or alcohol permits necessary.
(All of these can be turned in at the Parish office to the facility scheduler)
What Fees and Deposits Can I expect To Pay and When Are They Due?
One check, made out to OLG - for the amount of your rental fee, plus the refundable cleaning/damage deposit. If there are no additional cleaning or damage charges, you can expect to recieve your refund in the mail 1 to 2 weeks after your event. Remainder of required paperwork, (including copies of licenses and permits if applicable).What Does My Rental Include?
Rental includes use of the reserved room, kitchen if applicable for your event, tables, and chairs, bathrooms at the facility that has been reserved for your event.
TABLES(4) 6' X 30' rectangular
(8) 5' X 30' rectangular
(29) 60" round tables seating 8 people to a table
If you are planning on renting tablecloths for the round tables, the 90” size works well and falls about half way to the floor. If you need suggestions for table configurations we have some seating charts available to look at.
Can I Come In To Set Up The Day Before My Event?
If you would like to enter the facility the night before your event to set up for your event the following day you will be charged for one of the minimum rental time fees:- 2 hours for $200.00
- 4 hours for $400.00
- 6 hours for $600.00
Do You Know Any Great Caterers Who Could Help With My Event?
We do have a few Catering companies who create fantastic culinary delights and are familiar with our kitchen, as well as our "Green Policy" requirements. How Do I Acquire Permission To Serve Alcohol?
If you are using a caterer, this should be taken care of by them. If you are doing the food and beverage on your own, you must purchase a banquet permit appropriate to your function’s needs and provide a copy of this to the event scheduling office with your paperwork.
You can obtain a permit on line at http://liq.wa.gov/licensing/banquet-permits .
Are There Any Rules Regarding Garbage and Recycling For the OLG Campus?
In response to our Catholic Call to be Stewards of the earth, OLG has decided to implement further sustainable use policies for all Parish, School, and Private functions in all Parish/School facilities.
The Parish Policy will focus on three areas – Reduce, Reuse, and Recycle by utilizing composting, recycling and minimizing garbage generation. We can accomplish this goal by the use of washable (glass) plates, metal silverware and other glassware whenever possible. When the use of the above is not an option, the use of compostable (starchware) utensils and compostable paper plates and cups will be required. Pr. Seattle Ordinance 122751 no Styrofoam, non-recyclable and/or non-compostable disposable food packaging and service ware, all plastic straws, spoons, forks, and knives are banned & punishable by a fine.
A key element in our sustainable policy will be the “plastic free” theme. Plastic water bottles, soda containers and other plastics are to be eliminated. Minor exceptions for unavoidable plastic food packaging and wrap will be allowed. All catering and food suppliers will also be required to observe the OLG Sustainable/Green policy.
Acceptable Materials for Parish/School/Private Events and Functions:- Metal Utensils
- Glassware and reusable Tupperware/Rubbermaid, etc.
- Compostable (Starchware) Utensils
- Compostable paper plates & Hot/Cold cups, paper or cloth napkins.
- Anything Organic and compostable.
- Cardboard boxes and reusable transport bags.
Prohibited Materials:
(Approved product listings: Cedar Grove Composting and Lenz Composting. )
Caution: A large number of products advertised as “biodegradable” do not compost in the Seattle system. Because the intent of the City’s program is to minimize landfilling, products designed to be “biodegradable” in a landfill are not acceptable in Seattle. Be sure the products you buy are approved compostable.
- Anything Styrofoam
- Helium Balloons
- Anything plastic that is disposable, particularly straws, water & soda bottles, etc.
- Plastic disposable drink cups, champagne or wine glasses; plastic plates, onetime use plastic table coverings
- ANYTHING not compostable/reusable/or recyclable.